Eligibility to access the UC Publication Management System
Whether you have access to the UC Publication Management System is based on two criteria:
- Employment/grant: Being an active faculty or employee of the University of California, or an active grantee of a UC Research Grants Program Office; and
- Title: Having an academic title or a title identified as likely publishing scholarly works and/or assisting with scholarly works.
The information to populate your account is provided by each UC campus, including recorded name, email address, position title and title code, primary departmental affiliation, and employment status. Campuses regularly refresh the data to ensure that your title, affiliation, and employment status are up to date.
Learn more about who has access to the UC Publication Management System.
Login issues and how to resolve them
If you encounter a login error, it may be due to one of these issues:
Screenshot of a login error indicating incorrect username/password with your campus. |
- Incorrect username/password (campus): If you select your campus's login option and see an error on your campus's login page, this indicates an incorrect username or password. Contact your campus information technology office or help desk for password assistance.
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Screenshot of a login error indicating no UCPMS account associated with your campus credentials.- Incorrect campus: If you are appointed to multiple campuses, including the Lawrence Berkeley Laboratory, this may be your issue. The UC Publication Management System only supports one login account, and your UCPMS account is with your primary campus. Try to log in on a new browser, or by re-opening the UCPMS login page in a private or incognito window. A general guide of the option to use:
- Appointment at a UC Campus and LBL: Use the Campus option, as specified in your biweekly email.
- Appointment at two UC Campuses: Use the Campus specified in your biweekly email.
- Appointment at a UC Campus and LBL: Use the Campus option, as specified in your biweekly email.
- Not an active employee / Out of date user profile: If you are affiliated with only one campus, it is possible that your account was deactivated due to not being listed as an active employee in your campus's source data. This most frequently happens when you have recently changed positions. Please contact your campus support team for assistance investigating the issue.
Note: It sometimes takes 1-2 months for new positions to be reflected in the campus's source data. - No account on the UCPMS: If you are affiliated with only one campus, and you have not recently started your current position, then it is likely that your login account does not yet have access to the UCPMS, or that it does not have an active title that is included in the filter-in list. Learn more about who has access to the UC Publication Management System. Please contact your campus support team for assistance investigating the issue.
Note: It sometimes takes 1-2 months for new positions to be reflected in the campus's source data.
Can't log in? You can still deposit your work in eScholarship
The UC Publication Management System has been expanded to all groups identified as likely to be publishing research that falls under UC's open access policies, and new users are enabled for access every month. If you do not yet have login access to the UCPMS, you may upload your publication directly to eScholarship by navigating to your campus's eScholarship site and clicking the Deposit button in the upper right corner of the page. Consult the eScholarship Repository User Guide for help uploading your work to eScholarship or contact your campus open access policy team for assistance.