The UC Publication Management System scans multiple databases to find your publications, including Crossref, Web of Science, and Scopus. You can also add publications by importing BibTeX or RIS, or by adding the works manually. While the majority of the metadata in the publication records will be correct, there may be some errors that require correction, such as misspelled names, incorrect author order, or incorrect titles. 


To correct these errors in the UC Publication Management System and eScholarship, you must make a manual record and amend the data directly; that record then must be approved by the campus. Once you have corrected the data, notify your campus Library open access policy team to process the correction.  


  1. Fix incorrect data in the UC Publication Management System
    1. Create a manual record
      1. Publication added automatically
      2. publication added manually or imported using BibTeX or RIS 
    2. Correct and/or amend data
    3. Contact your campus library to process correction
  2. Fix incorrect data in external systems (e.g. Crossref)

Fix incorrect data in the UC Publication Management System

1. Create a manual record -- publication added automatically

To correct data in your publication record, you first need to create a manual record.  If you imported the publication using BibTeX or RIS, or added the record manually, skip to step 1.b. below.

1. Find the item needing correction in your publications list, click on it, and scroll to the "Data sources" section. 

2. Click the "Add manual record" button to start creating a new manual record.



3. A new screen "Add journal article record" will appear, pre-populated with data from the existing record. [Go to step 2].


1.b. Find manual record -- publication added manually or imported using BibTeX or RIS


1. Find the item needing correction in your publications list, click on it, and scroll to the "Data sources" section. 


2. Find the "Manual" data record and click the "Edit record" button.



2. Correct and/or amend data


1. Find the data that requires correction and make the necessary edits. The field will highlight and display a check mark when it has registered a change in the data.



2. To change the author sorting, scroll to the author list, then click and drag the authors' names into the correct order. This is the only section that will not highlight to confirm that a change has been registered.



Note: If you are creating a new manual record, you may need to specify some information that may have been missing from the automatic data sources, such as the publication sub-type and the abstract. The UC Publication Management System will alert you if you try to save without making necessary additions. 



3. Once your corrections are complete, scroll to the end of the page and click the "Save" button.


3. Contact your campus library to process correction 


After saving, notify your local Open Access contact at the UC Libraries or Berkeley Lab to ask that they approve the corrected data in the UC Publication Management System. Be sure to include the following information: 

  1. Title of the publication 
  2. Link to the publication on the UC Publication Management System or eScholarship 


Once the data correction has been approved, it will appear on eScholarship within 10 minutes. 



Fix incorrect data in external systems (e.g. Crossref)

While the steps above should resolve the immediate problem, you may also wish to report metadata errors to the particular database that provided the incorrect information. 


We also recommend that you reach out to your local Open Access contact at the UC Libraries or Berkeley Lab to ask that the publication data be corrected in their systems. If the Crossref data in the UC Publication Management System is incorrect, then it is likely incorrect in other systems as well. Find the correct contact person here.


Below are known contacts for each publication database vendor utilized by the UC Publication Management System: