Your name-based search settings are the primary method the UC Publication Management System uses to find works which you may have authored or co-authored. You can also connect your ORCID iD or add other accounts and identifiers to automatically claim your works. 


If your "Pending" list has a large number of publications that weren’t authored or co-authored by you, or if it has too few publications, you can adjust your name-based search settings to find fewer (or more) publications. 


To update your name-based search settings: 

  1. Navigate to Menu My Profile Settings Name-based Search; or type “name-based search” in the navigation search (direct link)


  2. Adjust the search settings as appropriate:

    1. Name variant: These should be the versions of your name that you publish under in FamilyName, F[irstInitial]M[iddleInitial]. format, for  example "Zhang, W. W.". Adding multiple versions of your name generally will increase the number of items in your "Pending" queue.

      If you are receiving too many suggestions, or if you have a very common name, we recommend deleting all listed names and add only your full name, for example "Zhang, Wayne W."

      Click the Plus (+) icon to add each name variant,  and the Delete (X) icon to remove any unneeded variants.

    2. Address: If you have too many results, add your campus information to reduce the number of pending items. This is particularly useful when you have a common name, and you don't want the system to return results for similarly-named individuals at other UC institutions.
      (If you would like to track publications you authored whilst at previous institutions, you can also add those names.)

      For best results, use the following conventions when adding address terms:

      1. University of California Los Angeles (or other campus name)

      2. Univ Calif Los Angeles (or other campus name)

    3. Start date: can be used to filter out items published before you began publishing, or before you joined UC. 

    4. Keywords: not recommended; can be used if you have a very common name to restrict results to only items that contain specific keywords.

    5. Journals: not recommended; can be used if you have a very common name to restrict results to only items that were published in specific journals.

    6. Online database IDs: not recommended; useful only if you have specific IDs for a particular database and they want to be sure that all articles with that ID are included.

    7. Source-specific search terms: most useful for disabling a database where your research is not likely to appear. For example, RePec predominately has economics publications.

  3. Scroll to the bottom of the page and click "Save".


  4. Clear your search queue: Select the Home Icon from the navigation menu (direct link).


  5. In the Publications box, click the three dot icon then click Clear pending to remove all publications in the pending list. 

  6. Confirm that you wish to clear pending items by clicking Clear

    A confirmation message will display when the publications have been cleared: 


  7. The system will automatically find your publications within the coming day. You can also immediately run searches by returning to the Name-based search page (direct link) and clicking the "Run my searches" button near the top of the page.


  8. The system will automatically queue you for new searches, which will typically complete within a few minutes to an hour (depending on the data source).