UC Publication Management System Privacy Statement

The California Digital Library (CDL) values your privacy. For more information about what information we collect from visitors to this website and how it is used and managed, please see the CDL Privacy Statement at
https://cdlib.org/about/policies-and-guidelines/privacy-statement/.

Information stored in the UC Publication Management System

The UC Publication Management System is a closed, login-only system used to facilitate participation in UC’s open access policies by simplifying the process to deposit articles in eScholarship, the University of California’s open access repository and publishing platform. The system is supported centrally by CDL and locally at each University of California campus.

Information stored in the UC Publication Management System includes:

Basic personal information: Added to the UCPMS automatically from campus identity management data (example: name, email address, UCPathID, department/s, title, title code). Learn which fields you can update and apply individual privacy settings in User profile data.
Publication information: Harvested automatically by the UC Publication Management System and verified by you (see the full list of publications data sources).
Grant information: Added by the Lawrence Berkeley Lab, RGPO, and UC Davis for their researchers and grantees to link to their publications.
Supplemental personal information: Optional data that you or your campus can add to your personal profile (example: appointments, photograph, links to personal websites). Learn which fields you can update and apply individual privacy settings in User profile data.

Privacy settings

User privacy settings are offered for some of the information managed in UC Publication Management. These allow you to indicate with whom you would like the information to be shared.

User profile privacy settings

The UC Publication Management System supports three levels for profile data:

Public	Default profile setting. “Public” profile data is visible to other UC Publication Management System users and to UC system connections (see “Sharing information” below for a list of approved system connections).
Internal	“Internal” profile data is visible only to other UC Publication Management System users. It is not visible to UC system connections.
Private	“Private” profile data is visible only to you, your delegates, and UC campus administrators.

Your entire user profile can be set to public or internal visibility. Individual items can be set at your profile’s general privacy level or as private. The exception is your UC email address, which can be set at internal or your profile privacy level only. Learn which fields you can update and apply individual privacy settings in User profile data.

Publications and grants privacy settings

After claiming your publications or grants, you may choose to mark your relationship with them as “private” by selecting the “private” icon .

Marking the relationship as private:

Hides the publication or grant from your personal profile;
Indicates that the publication or grant should not be displayed in UC systems that read data from the UC Publication Management System (see which UC systems are connected);
Prevents other UC Publication Management System users from seeing that you have claimed the publication; and
Allows you to filter the publication from being added to your ORCID record (if you have enabled the ORCID write connection).

Marking the relationship as private does not:

Prevent your co-authors and collaborators from viewing your relationship with the publication or grant; or
Prevent your name from being included in the publication’s author list when deposited to eScholarship.

Sharing information

Within the UC Publication Management System: All users of the UC Publication Management System can use the internal search feature to search and find publications and grants stored in the UC Publication Management System.

UC system connections: UC campuses and affiliated research units may obtain permission to create system-to-system connections to read and publicly display information from the UC Publication Management System.

Approved system connections

UCLA Opus: UCLA staff publications.
Lawrence Berkeley Laboratory Discovery Profiles: LBL staff profile information and publications.
UC Davis Profiles: UC Davis staff profile information, publications, and grants.
UC Davis MyInfoVault: UC Davis staff publications.

Reports: CDL provides aggregate reports of local usage statistics to the UC campuses, and some campus staff have access to more detailed information, including user information and claimed publications. To learn more about what information is available to whom at a given campus, contact your campus library’s open access specialists.

Addendum

The following additional practices, specific to the administration of the UC Publication Management System, may also affect the amount of privacy you are afforded on this website.

Matomo opt-out

As noted in the CDL Privacy Statement, this website uses Matomo to capture and analyze usage statistics. The CDL Privacy Statement also includes information on how you can adjust your browser settings to restrict cookies, which are what enable Matomo to capture usage statistics.

Revisions

This statement was last revised on July 29, 2024, and may be revised at any time.