Your user profile in the UC Publication Management System is created automatically based on data that your campus provides to the California Digital Library so the system can find publications which may be yours. You can add supplemental profile data to provide further information about your research or career to internal or external parties. You also can update the privacy of your entire profile or of individual entries in the profile to control who can see your profile data.


User profile privacy settings  

There are three privacy settings in the UC Publication Management System:

  • Public: Visible to UC systems which read data from the UC Publication Management System

  • Internal: Visible only to UC Publication Management System users

  • Private: Visible only to you and the UC Publication Management System’s California Digital Library administrators


By default, all user profiles are marked aspublic, which allows them to be read by external UC systems. You can choose to mark your entire profile privacy aspublicorinternalby updating the profile privacy level in edit mode:


You can also choose to update the privacy of individual profile items to the default setting orprivate, which makes that item data visible only to the CDL administrator.


For more information about privacy settings in the UC Publication Management System, see the UC Publication Management System Privacy Statement.

UC system connections which read profile data

The UC Publication Management System is a login system that can only be accessed by University of California and Lawrence Berkeley Laboratory staff and grantees of the UC Research Grants Program Office. UC systems must be approved by the California Digital Library to build system connections to access profile and publications data in the UC Publication Management System.


Currently two campuses are building public profile systems that read publications and user profile data to display in public researcher profiles: UC Davis (Aggie Profiles), Lawrence Berkeley Laboratory (LBL Discovery).


As of March 2021, neither profile system is available to the public. Contact your campus to learn more about the public profile systems.


User profile data fields

Primary profile fields

The primary profile fields are the fields displayed at the top of your user profile. Some fields are also hidden and aid in sorting by campus, department, and employee type.


  1. Name (cannot update): Your name consists of your Given name(first name),Family name(last name), and Middle initial. These are sourced from your campus identity management or human resources data files.

  • You can update your display name-- the name you see in the system and in your email notifications -- in your personal settings(quick link).


  1. Title (cannot update): Your title is sourced from your campus identity management or human resources data file. Your title may not be your full title, or it may not be your expected title. Some campuses provide only a generic title or title code description in the data file, while others provide no title data. If no title data is provided, the CDL generates a title based on the UCPath title code description or class title description.

  2. Primary group (cannot update): Your primary group consists of your primary campus affiliation, secondary LBL appointment and/or RGPO grantee status, and senate faculty status. If you are incorrectly identified in the system, please contact your campus to resolve.

  3. Title code, CTO code (internal, cannot update): Your title code and CTO code are sourced from your campus identity management or human resources data file. They are used to determine the generic displayed title and/or senate faculty status in your primary group.

  4. Department (cannot update): Your department displays the name of your primary departmental affiliation as sourced from your campus identity management or human resources data files.


  1. Institutional email address (cannot update): Your institutional email address is sourced from your campus identity management or human resources data files. Joint appointees will have their primary campus email address displayed.

  2. Additional email address (can update): You can add multiple email addresses to your personal profile to share your address with campus administrators, other users, or for display on public profiles connected to the UCPMS. Researchers who are joint LBL-campus appointees may already have their LBL work address added on their behalf by the LBL administrator.

Supplemental profile fields

The supplemental profile fields are the fields displayed in the main section of your profile, above the publications/grants section. These are optional files which are input by you or your campus administrators. Users can update all secondary profile fields, and the visibility of each field corresponds to your selected default user profile privacy setting, and you can set the visibility of each item at either the default profile privacy setting or private.


About section

  1. Overview (can update): A narrative summary of your personal academic profile.

  2. Academic appointments (can update): Your appointments at the University of California, Lawrence Berkeley Laboratory, or other institutions. Required fields:

    1. Position title

    2. Institution name (can select from list based on GRID entries)

    3. Country (may pre-fill based on Institution name)

    4. Start date

  3. Non-academic appointment (can update): Your non-academic appointments, for example an appointment as Editor of a Scholarly Journal. Required fields:

    1. Position title

    2. Institution name (can select from list based on GRID entries)

    3. Country (may pre-fill based on Institution name)

    4. Start date|

Education section


  1. Degrees (can update): Degrees you have attained. Required fields:

    1. Qualification (e.g. PhD)

    2. Institution name (can select from list based on GRID entries)

    3. Country (may pre-fill based on Institution name)

  2. Certifications (can update): Certifications you have received. Required fields:

    1. Qualification (e.g. PhD)

    2. Institution name (can select from list based on GRID entries)

    3. Country (may pre-fill based on Institution name)

Language competencies


  1. Language competency (can update): Languages that you can read, write, speak, understand spoken language, and peer review in. Required fields:

    1. Language name


Addresses


  1. Mailing addresses (can update): Your personal or professional mailing address. While no field is required, you must enter one field in order to save an entry.

  2. Web addresses and social media (can update): A personal or professional web or social media address. Required fields:

    1. Type:Choose from Personal, company, blog, RSS field, portfolio, Twitter, LinkedIn, Google Scholar, ResearchGate, figshare, Mendeley, Department, Laboratory, Other

    2. URL: URL that should be linked.


Media


  1. Videos (can update): Links to videos of lectures, classes, etc. Only YouTube is currently supported. Required fields:

    1. Type: YouTube is the only supported type.

    2. URL: Full URL of the video

    3. Accessible description for screen reader users: Text describing the video, including its visual setting.