If you see more or fewer publications than you'd expect to in your “Pending” list, or if the publications listed are inaccurate, you may need to adjust the search settings that the publication management system uses to harvest records for your account. Learn more in: Update your name-based search settings to improve search accuracy




If you’re seeing too many publications or a lot of publications that weren’t authored or coauthored by you, adjust your search settings by going to oapolicy.universityofcalifornia.edu and selecting Menu > Manage > Search Settings. From here, you can adjust name variations, institutions, start dates, keywords, and the journals that you typically publish in. 


Other helpful tips to trim the number of erroneous publications: 

  • Ensure that the entries under “Name variants” match the names under which you typically publish. 

  • “Addresses/Institutions” can similarly help fine tune the publications returned to you--specifically, you can add entries for the institutions that are affiliated with your publications (e.g., UCLA) instead of the more generic "University of California" and "Univ Calif." 

  • In the “Start date” field, enter the year you first began publishing.

  • Uncheck the “Search by name” box next to any data sources where your publications aren't likely to be listed (e.g., if you don't publish in the biomedical field, you may want to de-select PubMed).


After making these changes, you’ll want to clear out all the previously harvested publication records and begin a new search. To do so, click on the “Run my searches” button near the top of the page. The searches typically complete within a few minutes, but may take up to a day in rare cases.


If you’re seeing too few publications, verify that the entries under “Name variants” match the names under which you typically publish. You may need to add additional name variants if you’ve published under different name (or used initials, etc.). Remember to click the green + icons next to any entries you make.


In the “Addresses/Institutions” field, remove all entries (if any are present) by selecting the red x icon. Ignore the remaining fields on this page, as most will only further restrict the number of publications harvested for your account, and then click the “Save” button at the bottom of the page. Next, click on the “Run my searches” button near the top of the page. The searches typically complete within a few minutes, but may take up to a day in rare cases.