Too many wrong publications? Too few? Adjust your name-based search settings

The UC Publication Management System searches multiple publication databases to find scholarly works of UC authors based on their name-based search settings. 

If your "Pending" list has a large number of publications that weren’t authored or co-authored by you, or if it has too few publications, you can adjust your name-based search settings to find fewer (or more) publications. You can also connect your ORCID iD or add other accounts and identifiers to automatically claim large numbers of your works or to automatically reject large numbers of works that aren't yours.

Update your name-based search settings

  1. Navigate to Menu > My Profile > Settings > Name-based Search; or type “name-based search” in the navigation search (direct link)

  2. Adjust the search settings as appropriate:

    1. Name variant: This is the system uses to search databases for your publications. It should be the versions of your name that you publish under. The default setting is in "FamilyName, F[irstInitial]M[iddleInitial]." format (example "Zhang, W. W."

      Improve results: Adding more than one version of your name generally will increase the number of items in your "Pending" queue. If you are receiving too many suggestions, or if you have a very common name, we recommend deleting all listed names and add only your full name plus middle initial (if you have one), for example "Zhang, Wayne W."

      To add a name variant: Type the name, then click the Plus (+) icon to add the name variant. 
      To remove a name variant: Click the Delete (X) icon to next to name variant.

    2. Address: If you have too many results, add your campus information to reduce the number of pending items. This is particularly useful when you have a common name, and you don't want the system to return results for similarly-named individuals at other UC institutions.
      (If you would like to track publications you authored whilst at previous institutions, you can also add those names.)

      For best results, use the following conventions when adding address terms:

      1. University of California Los Angeles (or other campus name)

      2. Univ Calif Los Angeles (or other campus name)

    3. Start date: can be used to filter out items published before you began publishing, or before you joined UC. 

    4. Keywords: not recommended; can be used if you have a very common name to restrict results to only items that contain specific keywords.

    5. Journals: not recommended; can be used if you have a very common name to restrict results to only items that were published in specific journals.

    6. Online database IDs: not recommended; useful only if you have specific IDs for a particular database and they want to be sure that all articles with that ID are included.

    7. Source-specific search terms: most useful for disabling a database where your research is not likely to appear. For example, RePec predominately has economics publications. 

      1. Note regarding Web of Science (Lite): If you are getting many results which are not related to you even after updating your search settings, we strongly recommend disabling Web of Science (Lite) by unticking the box next to it. Web of Science (Lite) in general will only search the "LastName, I(nitial)" version of your name and does not always have sufficient information about authors' affiliated institutions.

  3. Scroll to the bottom of the page and click "Save".

  4. Clear your search queue: Select the Home Icon from the navigation menu (direct link).

  5. In the Publications box, click the three dot icon then click Clear pending to remove all publications in the pending list. 

  6. Confirm that you wish to clear pending items by clicking Clear

    A confirmation message will display when the publications have been cleared: 

  7. The system will automatically find your publications within the coming day. You can also immediately run searches by returning to the Name-based search page (direct link) and clicking the "Run my searches" button near the top of the page.

  8. The system will automatically queue you for new searches, which will typically complete within a few minutes to an hour (depending on the data source).