You can assign another UC employee to help manage your account in the publication management system by setting them as your delegate. The delegate receives notifications about new publications to claim, and they can claim and deposit publications on your behalf. The account delegate must be a UC employee -- students are unable to serve as delegates.


You can assign the delegate yourself in the publication management system if they already have an account. Your campus open access support team can also help assign the delegate on your behalf. 


Assign or remove an account delegate

  1. Access the publication management system using your campus button at https://oapolicy.universityofcalifornia.edu

  2. Select Menu > My Account > Account Settings.

  3. Scroll to "Manage Delegates” and search for the delegate by entering the person’s name (last name, first).

  4. Click "Add delegate" and the person will be added.

  5. You can remove any delegates that are out of date by clicking the red X icon next to their name.


My delegate is not in the delegate list


Currently all UC Irvine, UC Riverside, and Lawrence Berkeley Lab staff, and all Senate faculty members of the remaining UC campuses have access to the publication management system and can serve as delegates. We are working with UC campuses to extend access to the remaining staff. 


If you cannot find the delegate in the publication management system, submit a request for a new delegate account to be created. You and the delegate will receive a notice when they have been assigned. Submit using the Delegate Request Form.


I don't know who should be my delegate


If you would like to have an account delegate, but do not know whom to assign, please contact your campus OA policy team for assistance.